Archive for the ‘Press Release’ Category

How to Write Great Headlines

The headline is the most important part of your press release.  It’s purpose is to entice the journalist into wanting to read more.

A great headline can also be a guide to help you write the release.

Here are some templates you can use, there are many more, to help you craft eye-catching, publicity generating releases. Some of them use the number 10, but  you could also use 5,7 etc. Whatever works.

So here they are:

The Top 10 __________

The Best __________

The Worst __________

The 10 Best Ways to __________

The Easiest Ways to __________

Why You Should Always __________

Why You Should Never __________

Why You Should Always __________ When You __________

Why You Should Never __________ When You __________

10 Reasons to __________

10 Reasons Not to __________

10 Questions You Should Ask Before Choosing a __________ (doctor, lawyer, mechanic, school, charity, etc.)

You may notice that there are actually 12 headlines above. You may wonder why, when the title of this post says there are 10. I’m using one of the principles of business success: Always under promise and over deliver.

Thanks for reading.

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7 Myths About Getting Free Publicity

7 Myths About Getting  Free Publicity

There is a lot of misunderstanding about the nature of publicity and how to go about getting it.  Here  are 7 myths that may keep you from getting the free publicity you deserve.

Myth 1.  Publicity and advertising are the same.  Advertising is exposure that you pay for.  You control the exact message and, if you’re willing to pay extra, the placement of the ad.

Publicity is free, unless you are working with a publicist.  Even so, the cost of hiring one is much less than the cost of advertising, yet it has more value because it is treated as news.

It has much more credibility than advertising.  The downside is, you don’t control the placement or size of a story.

Also, you don’t have control over the exact spin that a journalist will give the story.  But if you initiated the process, by contacting the media with a news release, the story will usually be favorable.

Myth 2.  You have to know someone.  Like anything else in life, it helps if you have contacts on the inside.  But they are not necessary.  Every day thousands of people without contacts get free publicity in the media.

They are able to do it because they have a real story to tell, not a bunch of  hype or disguised advertising, and they sent the media a well-crafted release.

Myth 3.  You have to be one of the big guys to get any media attention.  Wrong.  See Myth 2 above.

Myth 4.  You should send your release everywhere.  Doing this is counterproductive.  You should target your release to the right outlets and the right journalists.

For example, say your company has just released new customer relations software.

Don’t buy a giant media list and send it to everyone on it.  Select the business publications and talk shows and the editors of the business sections of newspapers and magazines, as well as business websites, and send your release to them only.

If you have a list that is detailed enough to give you the contact info for individual business reporters, select those who write about software or high tech, not real estate.

Warning:  only send the release to one person at a media outlet at a time.  If that person turns you down, then it is okay to contact another one.

Myth 5.  You should send out lots of press releases.  Don’t pester journalists with releases about every little thing that happens at  your business or organization.

They find it annoying and time consuming.  It’s like the boy who cried wolf.  Send them too many trivial releases and they will stop paying attention.  Wait until you have something reasonably important to share with the public.

Myth 6.  Bigger is better.  Don’t write long press releases.  Journalists  have too many to read.  The ideal length is 400 – 600 words.

If you have more to say, you can provide additional items such as a bio (biography), company history or fact sheet.  If the release interests journalists, they will then read your supporting material for more information.

Myth 7.  You can get publicity if you buy an ad.  Except with smaller media outlets and some trade publications, buying an ad will not influence the decision  to do a story on you.

With most journalists, telling them that you will buy an ad if they do a story is a turn off and it may make them decide not to do anything at all.  Don’t drop your advertising if it is working, but don’t try to tie it to getting free publicity.

Want to know more? Read  You Can Be Famous! Insider Secrets to Getting Free Publicity

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How to Write a Tech Press Release

As a business reporter living in Silicon Valley, I use to get a lot of press releases from tech companies announcing their latest product.

All too often, the releases were written to appeal to other techies, using language that my editors and I sometimes didn’t understand.  And if we didn’t understand it, how could we communicate the message to  the businesses that the company hoped to reach as customers? How would they know if they wanted one?

These releases often focused on the processes and the  technology involved, rather than what the product actually did, which is what mattered most to the potential end users.

Now, writing in geek is fine when you’re pitching a tech reporter or blogger, but you still want lead with what the benefit of the product is and who will benefit from it. Then follow up with all the tech speak.

When approaching a non-tech outlet, such as a business newspaper or the TV news, try to write your release in everyday language, using tech talk sparingly.

And if you feel compelled to focus on the technology involved, put it in the lower part of your release or write a supporting fact sheet as an addition to the release.

Your press release is not about showing off,  it’s about communicating and meeting the needs of the journalists and their audience.

Always remember, people don’t buy technology, they buy what the technology can do for them.

Do this, and you’ll get much more free publicity and you’ll sell more of your latest widgets.

Get More Publicity with a Fact Sheet

A great way to make your pitch to the media stronger is to augment your press release with a seperate fact sheet.

It’s easy to create one, simply list a series of facts that relate to your story.

Let’s say you’re in real estate (perhaps a bad choice at this time), you might list such things as:

Median price of a  home in your area

Median price a year ago, six months ago

Average length of time a  house is on the market

Average lenghth of time a house on market last year this time, six months ago

And so on.

You might also list some pertinenet facts about your company, especially if you’re beating the competition. For example: 

Number of  homes you’ve sold this year or average per month

Average number of homes sold by all the realtors in the area.

Number of years in business

If you own the comapny, the number of agents

You get the idea.

Journalists love a well thought out fact sheet because it makes their job so much easier.

So consider adding a fact sheet to your press kit and watch your media exposure grow.

Or as they often said on the old policeTV show Dragnet (I’ve been wanting to write this since I started the article), “Just the facts, ma’am.”

Want more great publicity tips? Read You Can Be Famous! Insider Secrets to Getting Free Publicity.

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Use VNRs and B-Rolls to Get on TV

In Uncategorized on March 13, 2009 at 3:31 am

Video new releases (VNRs) are designed to look like real news.  Businesses, nonprofits, and government organizations create these video segments that TV news outlets often use on their broadcasts.  Footage for VNRs might be of an event, a product or a place, such as a resort or restaurant, or an interview.  They contain all of the elements of a written news release in visual form and are meant to be used as a complete story.  Although the VNR usually has its own voice over (narration), the TV reporter will often leave it out and do her own voice over.
TV news outlets like VNRs because they help fill airtime without the time and cost of sending a reporter and crew out to shoot the footage and do an interview.
A B-roll is a series of short clips that a journalist can insert into a news story. For example, if a TV reporter does an interview with the CEO of a hospital, their PR team might give the reporter footage of the exterior of the building, the emergency room, or some of the labs, etc, in no particular sequence.
If your budget allows, providing video to a TV news outlet can be a great way to increase your chances of getting coverage.

Adapted from the book You Can Be Famous! Insider Secrets to Getting Free Publicity

The Biggest Myth About Getting Free Publicity

One of the biggest myths about getting free publicity is that you have to know someone in the media in order for them to do a story about  you.  Like anything else in life, knowing someone on the inside can be helpful.  But it is certainly not mandatory.  The best way to get free publicity is to have a good story and to tell it well.

A professionally written press release can open most doors.  Learn how to write one, or find someone who does, and you will dramatically increase your chances of getting the free publicity.

So don’t let the lack of contacts keep you from approaching the media.  Thousands of people get stories done about them every day, in everything from local weekly newspapers to national TV shows.

Want to know the secrets to free publicity?

Visit http://getfreepublicitynow.com

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Visit http://getfreepublicitynow.com/

Get Famous With Holiday Tie-Ins

The holiday season is here again.

That means there are lots of ways to get free publicity by doing holiday tie-ins.  What this means is, try to think of a way to tie  your publicity goals to one or more  holidays.

This is October, so how about a Halloween tie-in.

What does Halloween remind most people of?  Witches and ghosts and scary things.

So let’s use scary as the theme.

Say you’re a building contractor.  You might create a press release titled, “The 10 Scariest Things About Hiring a Building Contractor.”

You then list 10 ( or any number) of pitfalls to look out for when hiring a contractor.  By writing this release, and getting it published in a local paper, the implication is: you’re the kind of contractor who helps people avoid problems, so  you’re the one people will want to hire.

Here’s another example, based on owning a health spa or being a health practitioner of some kind.  Almost everyone knows that being overweight is bad for your health.  But exactly how is it bad for your health?

You might a press release titled, “10 Really Scary Reasons to Lose Weight Now.”

You could write an article or press release that lists them: high blood pressure, increased risk of stroke or heart attack, adult onset diabetes, and so on.

You get the idea.

So think about ways to do holiday tie-ins, and enjoy your ever-increasing publicity and fame.

And be sure to lock all your doors.  You never know what creepy things may be lurking out there.  In the dark.

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Danek S. Kaus

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Danek S. Kaus is a veteran journalist and publicist. He has published hundreds of articles in about 75 newspapers and magazines, and dozens of websites. His publicity clients have been featured in such media outlets as USA Today, CNN, the ... Continue reading... Testimonials...